The Official Bylaws
Article 1: Code of Ethics
Section 1: Representation
Members represent in their person the Southwest Texas Junior College Student Ambassadors and thus the college itself as a whole to the community at large. By their example and by their conduct in the discharge of their duties, they shall provide an example to the outside world of the best Southwest Texas Junior College has to offer.
Section 2: Use of the Code
Members of the SWTJC Student Ambassadors should encourage their colleagues to adhere to the Code of Ethics by holding each other accountable while striving to be examples themselves. Members should ensure enforcement, while at the same time showing commitment to the Code of the College Community.
Section 3: The Code
1. No member shall misrepresent the truth while acting in his/her capacity as a SWTJC Student Ambassador.
2. No members shall bestow favors, make undue use of influence or powers as members, or offer special considerations of any kind in exchange for anything of value.
3. No member shall misuse, mismanage, or misappropriate the equipment, facilities, or funds of the SWTJC Student Ambassadors.
4. Each member must make a responsible attempt to fulfill his/her responsibilities to the best of his/her abilities. Each member must discharge his/her duties in good faith.
5. Each member must conduct him/herself professionally at all official functions, gatherings, and at all meetings. No member shall at any time publicly criticize and/or harass another ambassador during any official function, gathering or meeting. Any written grievance against any member violating the Code of Ethics shall be brought to the membership committee.
|
Article II: Officers
Section 1: Duties
1. The duties of the President are as follows:
Prepares agenda and presides over all Student Ambassador meetings.
Organizes all social functions for the Student Ambassadors.
Ensures that all Ambassadors are fully trained in the functions of the organization.
Chairs the Executive Committee and the Membership Committee.
2. The duties of the Vice-President for Campus Relations are as follows:
Fulfills the duties of the President if he/she is unable to fulfill the duties.
Presides over meetings of the Student Ambassadors in the absence of the President.
Ensures that all events involving SWTJC Student Ambassadors have members present.
Serves on the Executive Committee and Chairs the Campus Relations Committee.
3. The duties of the Vice-President for Financial Affairs are as follows:
Keeps track of the funds of the SWTJC Student Ambassadors.
Takes money to any fundraising event.
Oversees the overall effectiveness and efficiency of the Fund Raising Committee.
Serves on the Executive Committee and Chairs the Fund Raising Committee.
4. The duties of the Secretary are as follows:
Keeps minutes of all the meetings.
Make minutes available to all members and to the Office of the Student Activities Director.
Is responsible for bringing a sign-in-sheet to every event for the documentation of service hours for each member.
Presides over the Student Ambassador’s meetings in the absence of the President and Vice-President.
Is responsible for turning a Club Activity Form to the Student Activity Director.
Appoints someone to fulfill his/her duties for events he/she cannot attend.
Serves on the Executive Committee.
5. The duties of the Parliamentarian are as follows:
Keeps order at all meetings.
Takes inventory of all supplies owned by the Student Ambassadors.
Keeps track of all Student Ambassador wardrobe items.
Serves on the Executive Committee.
6. The duties of the Historian are as follows:
Makes sure most Student Ambassador functions and events will be visually documented through photography and/or video.
Responsible for promoting Student Ambassador’s and SWTJC activities.
Serves on the Executive Committee and Chairs the Public Relation/Historian Committee.
|
Section 2: Terms
Officers shall maintain their positions for one long-term semester as long as they maintain active members standing. If an officer permanently vacates his/her office, nominations and elections for an officer to serve out the remainder of the term will occur at the meeting following the resignation.
If an officer will be absent from the organization and his/her post for a period to exceed twenty-one days, the Ambassador President will appoint a substitute officer to temporarily serve in the place of the absent officer. This appointment requires approval of the rest of the Executive Committee.
The absent officer will regain his/her position from the substitute office upon return to the organization and duties.
Section 3: Officer Requisites
In order to accept nomination for an officer's position or continue to hold his/her current position, he/she must have above a 2.0 cumulative undergraduate GPA. Any ambassador below this requirement cannot accept a nomination of office or hold office. Officers who fall below this requirement during their term of office must resign from office. The coordinators shall handle all issues dealing with GPA.
Article III: Membership
Section 1: Selection of Members
New members shall be selected through an application process outlined in the Student
Ambassador by-laws. Selection shall be based on GPA, answers to open-ended questions on the application, past activities and experiences, performance in an interview and any other requirements put forth by the Membership Committee.
Section 2: Active Membership
To retain active status, members must complete or exceed the minimum of 20 ambassador hours per semester, fulfill their ambassador duties, attend all organizational meetings, and participate in all activities and events, etc.
Section 3: Inactive Membership
Should a member or officer be unable to complete the minimum hours of 20 ambassador hours per semester due to school, work, etc. they may be considered inactive. In order to be considered inactive, a member must complete an inactive status form for record-keeping purposes.
Section 4: Honorary Membership
The title of Honorary Ambassador can be given at least once a year to anyone outside the organization who has assisted the SWTJC Student Ambassador Organization in campus activities, community events, etc. Selection of Honorary Ambassadors shall be made by a simple majority vote of all active members present in an organizational meeting.
Section 5: Reasons for Termination of Membership
1. If an active member fails to meet the requirements for active membership outlined in Article III Section 2 of these Bylaws.
2. If a member fails to perform Ambassadors duties in a reliable or competent manner.
3. If a member retains inactive membership for a period longer than one semester, excluding summer session.
4. If a member violates the Code of Ethics.
Section 6. Process for Termination of Membership
1. Upon recommendation of the coordinators or member, the Membership Committee
shall convene to review any disputes with the member. The Membership Committee shall recommend a course of action and shall bring such recommendation before the membership.
2. The Membership Committee may recommend the following course of action:
• Then no action is taken.
• To terminate membership
• In cases regarding GPA requirements, the Membership committee may recommend that a number of required semester volunteer hours be replaced with hours of monitored tutoring. However, if a member’s cumulative GPA falls below a 2.0, the Membership Committee must recommend termination of membership.
• That active membership be retained under conditions appropriate to the complaint and the Code of Ethics.
3. Should a terminated member with to appeal the decision, an Ad Hoc Committee known, as the Executive Committee under close scrutiny of the Coordinators shall form the Appellate Committee.
4. The Appellate Committee shall only bring the cases to the membership for
review if their decision does not agree with the previous decision.
This Constitution and Bylaws were last reviewed and revised during the spring semester on
April 11, 2002.
Back
|
|
|
